Privacy Notice
Your privacy matters to us. Learn how we protect and use your information.
Young Changemakers Bootcamp – Privacy Policy
1. Introduction & Scope
The Young Changemakers Bootcamp (YCB), organized under the Tale of Humankind Foundation (TOH), is a one-week immersive residential program designed for high school students to develop changemaking, innovation, and leadership skills.
This Privacy Policy explains:
- What personal data we collect
- Why we collect it
- How we use and protect it
- With whom we may share it
- What rights you (or parents/guardians of minors) have
Important: We take privacy extremely seriously because most of our participants are minors. We ensure that any processing of data is compliant with applicable data protection laws (such as India's DPDP Act, GDPR principles where applicable) and is handled with care, transparency, and accountability.
By accessing our website, applying, or participating in YCB, you agree to this Privacy Policy.
2. Definitions
To avoid ambiguity:
Personal Data:
Any information that identifies you (name, email, phone, DOB, ID, photos).
Sensitive Personal Data:
Medical info, dietary requirements, ID proof, financial info.
Processing:
Any use of your data (collection, storage, sharing, deletion).
Controller:
YCB/TOH, responsible for how your data is used.
3. Information We Collect
3.1 Information You Provide
- Identity & Contact: Name, DOB, gender, email, phone, address.
- Student Profile: School name, grade, academic interests, extracurriculars.
- Parent/Guardian Details: Names, relationship, phone numbers, emergency contact.
- Application Materials: Essays, project writeups, "My Idea for Change" pitches, references, videos.
- Photos & ID Proof: For program ID cards, campus access, and safety.
- Medical Info: Allergies, chronic conditions, medications, dietary needs, health insurance (for safety during residential stay).
- Financial Info: Payment details (card/UPI data sent securely to payment processor).
- Online Accounts: Username, password (encrypted), profile photo if account created.
3.2 Information from Other Sources
- Third-Party Sign-ins: Limited data if you log in with Google or similar.
- Public Information: Social media project updates, published work (where relevant).
4. How We Use Data
We process personal data only for legitimate purposes:
4.1 Program Operations
- • To evaluate applications and select participants
- • To coordinate accommodation, meals, logistics, and transport
- • To create campus IDs and ensure security
- • To deliver program services (sessions, mentorship, workshops)
4.2 Communication
- • To send updates on schedules, instructions, emergency alerts
- • To share reminders (emails, SMS, WhatsApp with parental consent)
4.3 Legal, Verification & Safety
- • To verify participant identity
- • To ensure safety on campus through security partner verifications
- • To comply with tax and audit obligations
4.4 Alumni & Community Engagement
- • To include students in the YCB/TOH alumni network
- • To notify alumni about future opportunities, scholarships, and events
4.5 Media, Storytelling & Promotions (Consent-based)
- • To feature projects or success stories in reports, newsletters, or media
- • No individual photos/videos of minors will be used without parental/guardian consent
4.6 Analytics & Research
- • To measure program effectiveness (impact data anonymized)
- • To generate internal reports for improvement
4.7 Finance & Record-Keeping
- • To process fee payments securely
- • To maintain statutory records for 7 years
5. Information Sharing
We never sell personal data. We share data only when necessary:
- Internal YCB Staff & Volunteers: Restricted access on a need-to-know basis.
- Vendors (Processors): Application platforms, payment processors, hosting providers, SMS/email services, accommodation/logistics providers.
- Institutional Partners: For campus security and event access (only basic info like name, photo, ID).
- Legal Authorities: If required by law, regulation, or legal order.
- Aggregated/Anonymized Data: For reports like "213 alumni from 12 states" without personal identifiers.
6. Data Transfers
If data is stored/processed outside India (e.g., cloud servers), appropriate safeguards such as encryption and contractual agreements will apply.
7. Data Retention
Applications:
Up to 5 years.
Alumni Records:
Retained indefinitely unless deletion requested.
Financial Records:
7 years (legal requirement).
Medical/Emergency Data:
Retained only for program duration + 5 years.
Inactive Accounts:
Deleted/archived after inactivity period.
8. Security Measures
We implement:
- Data encryption (at rest & transit)
- Limited access controls & role-based permissions
- Periodic security audits
- Breach detection & incident response protocols
- Staff training on confidentiality
Note: No system is 100% secure, but we follow industry-standard best practices.
9. Cookies & Tracking
Our website uses:
- Essential Cookies: For login and form functionality.
- Analytics Cookies: To monitor website usage.
- Preference Cookies: To remember form progress or settings.
Users can disable cookies in their browser.
10. Children's Privacy
- Target Audience: YCB primarily serves minors (Grades 9–12).
- Parental Consent: Applications must be submitted with parent/guardian consent.
- Access Rights: Parents/guardians have full access rights to view, correct, or delete their child's data.
- Media Consent: Photos/videos used publicly only with explicit written parental consent.
11. Data Breach Response
If a breach occurs:
- Contain and investigate immediately
- Assess the scope
- Notify affected individuals and authorities (if required)
- Provide mitigation steps
- Strengthen systems to prevent recurrence
12. Your Rights
Participants and parents may:
- Request a copy of stored data
- Correct or delete personal data
- Restrict or object to processing
- Withdraw consent (where applicable)
Contact: ycbootcamp@taleofhumankind.org
13. Third-Party Services
Our program uses third-party vendors (payment gateways, Google services, video hosting). Their policies apply when interacting with those services.
14. Policy Updates
We may revise this Policy as laws or practices evolve. The latest version will always carry an updated "Last Updated" date.
15. Contact Information
Young Changemakers Bootcamp (YCB)
c/o Tale of Humankind Foundation